docs: fix phase READMEs and STATE.md — add full scope/plan to phases 9-15, fix stale last-commit field
This commit is contained in:
kevin-asprec
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# Phase 09: Email Dispatcher
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**Status:** Not started
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**Depends on:** Phase 8 (Billing Engine)
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## Goal
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Ensure all automated emails (invoices, low credits, license expiry, monthly reports, welcome)
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send correctly via SMTP with proper HTML templates. Add an email delivery log visible to
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super admin, and a test-email endpoint to verify SMTP config.
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## Planned Scope
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### Backend
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**Jinja2 HTML email templates** (`backend/app/templates/email/`)
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- `invoice.html` — branded invoice notification (already plain text in Phase 8; upgrade to HTML)
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- `low_credit_alert.html` — low credit warning with credit meter visual
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- `license_expiry.html` — license expiry countdown with days remaining
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- `monthly_report.html` — monthly report summary email (stub, filled in Phase 11)
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- `welcome.html` — welcome email with license key + setup instructions (used in Phase 14)
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- Base layout template with consistent header/footer
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**`email_logs` table** (new model `app/models/email_log.py`)
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- `id`, `school_id` (nullable), `to_email`, `subject`, `email_type`, `status` (sent/failed),
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`sent_at`, `error_message`, `created_at`
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**`app/services/email.py`** — enhanced
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- Accept HTML template name + context instead of raw body string
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- Log every send attempt to `email_logs` table
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- Retry on transient failure (up to 3 attempts)
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**`backend/app/routers/email.py`** (new)
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- `GET /api/email-logs` — super admin: paginated email delivery history with filters
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- `POST /api/email/test` — send a test email to verify SMTP config (super admin)
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**Update all tasks** that send email (billing, sms, license) to use HTML templates
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### Frontend
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**EmailLogsPage or section** in super admin
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- Table: to, subject, type, status badge, sent_at, error message
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- Filter by email type + status
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**api.ts additions**
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- `getEmailLogs(params)` — list email logs
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- `sendTestEmail(to)` — trigger test email
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## Key Files to Create/Modify
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- `backend/app/models/email_log.py` (new)
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- `backend/app/templates/email/*.html` (new — 5 templates)
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- `backend/app/services/email.py` (enhance)
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- `backend/app/routers/email.py` (new)
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- `backend/app/main.py` — include email router
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- `backend/migrations/versions/002_email_logs.py` (new migration)
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- `frontend/src/pages/EmailLogsPage.vue` (new or section in existing page)
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- `frontend/src/lib/api.ts` — add email log functions
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- `frontend/src/router/index.ts` — add email logs route
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- `frontend/src/components/sidebar/AppSidebar.vue` — add nav item
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@@ -1,9 +1,64 @@
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# Phase 10: Support Ticket System
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**Status:** Not started
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**Depends on:** Phase 9 (Email Dispatcher — for email notifications)
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## Goal
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Email notifications on tickets, SLA tracking, internal notes, priority escalation.
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## Plans
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- [ ] TBD — run /paul:plan when Phase 9 is complete
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Polish and harden the existing ticket system with SLA tracking display, email notifications
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on ticket create/reply, priority auto-escalation, and ticket assignment.
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## Planned Scope
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### Backend
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**Email notifications** (using Phase 9 HTML templates)
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- New ticket created → email to super admin(s)
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- Super admin replies → email to school admin
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- School admin replies → email to super admin(s)
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- Template: `ticket_notification.html`
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**SLA display**
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- `first_response_at` already stored — compute SLA status in list endpoint:
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- `sla_status`: `on_track` | `at_risk` (>24h no response) | `breached` (>48h no response)
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- Add `sla_status` to ticket list response
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**Priority auto-escalation** (new Celery task `tickets.escalate_stale`)
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- Scheduled every hour
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- Tickets open > 48h with `priority = normal` → set `priority = high`
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- Tickets open > 72h with no reply → set `priority = urgent`
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**Ticket assignment**
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- `assigned_to: str | None` column already on model
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- `PUT /api/tickets/{id}` already accepts `assigned_to`
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- Add `GET /api/users?role=super_admin` filter for assignee picker
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**Bulk actions**
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- `POST /api/tickets/bulk-close` — close list of resolved ticket IDs (super admin)
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### Frontend
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**TicketsPage.vue** — super admin view enhancements
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- SLA status column (green/amber/red badge)
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- Assignee column + inline assign dropdown
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- Priority badge
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- Bulk close: checkbox selection + "Close Selected" button
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- Status filter tabs (All / Open / In Progress / Resolved / Closed)
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**TicketDetailPage.vue** — enhancements
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- Assignee selector
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- Priority selector
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- SLA timer display (hours since opened, color-coded)
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- Internal notes clearly marked with lock icon (super admin only)
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**worker.py** — add `tickets.escalate_stale` to beat schedule (every hour)
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## Key Files to Modify
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- `backend/app/routers/tickets.py` — SLA status in response, bulk-close endpoint
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- `backend/app/tasks/tickets.py` (new) — escalate_stale task
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- `backend/app/worker.py` — add escalation task to beat schedule
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- `backend/app/templates/email/ticket_notification.html` (new)
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- `frontend/src/pages/TicketsPage.vue` — SLA, assign, bulk close
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- `frontend/src/pages/TicketDetailPage.vue` — SLA timer, assign, priority
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- `frontend/src/lib/api.ts` — bulkCloseTickets
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@@ -1,9 +1,64 @@
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# Phase 11: Monthly Report Generation
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# Phase 11: Monthly Report Generation + Email
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**Status:** Not started
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**Depends on:** Phase 9 (Email), Phase 12 (On-Prem Data Pull)
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## Goal
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Auto monthly report email to schools with attendance summary and SMS usage.
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## Plans
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- [ ] TBD — run /paul:plan when Phase 10 is complete
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On the 1st of each month, automatically generate and email a comprehensive report to each
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active school summarising their SMS usage, credit consumption, and invoice for the period.
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Super admin can manually trigger reports. School portal shows report history.
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## Planned Scope
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### Backend
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**Enhance `reports.send_monthly_reports` Celery task** (currently a stub)
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- For each active school:
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1. Fetch SMS stats for prior month (sent, failed, delivery rate, credit burn)
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2. Fetch attendance data from `school_monthly_stats` (populated by Phase 12)
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3. Fetch invoice for the period (if exists)
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4. Render `monthly_report.html` Jinja2 template
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5. Send email to `school.billing_email`
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6. Store report record in `monthly_reports` table
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**`monthly_reports` table** (new model)
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- `id`, `school_id`, `report_month` (YYYY-MM), `email_sent_at`, `report_data` (JSON),
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`created_at`
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**Manual trigger endpoint**
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- `POST /api/reports/send/{school_id}` — super admin triggers report for a specific school
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**School portal: report history**
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- `GET /api/portal/reports` — school admin lists their past reports
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- `GET /api/portal/reports/{id}` — view report detail (JSON data rendered as HTML)
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**`monthly_report.html`** Jinja2 email template
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- School name + period header
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- SMS stats: sent, failed, delivery rate, credit burn
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- Attendance summary (if available from Phase 12, else "data unavailable")
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- Invoice summary for the period
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- Credit balance as of report date
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### Frontend
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**PortalReportsPage.vue** (new portal page)
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- List of past monthly reports (month, email sent date, SMS count, status)
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- Click to view report detail
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**Super admin** — manual report trigger button in SchoolDetailPage
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**Router + sidebar** — add /portal/reports route and nav item
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## Key Files to Create/Modify
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- `backend/app/models/report.py` (new — monthly_reports table)
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- `backend/app/tasks/reports.py` — enhance from stub
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- `backend/app/routers/reports.py` (new)
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- `backend/app/templates/email/monthly_report.html` (new)
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- `backend/app/main.py` — include reports router
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- `backend/migrations/versions/003_monthly_reports.py` (new)
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- `frontend/src/pages/portal/PortalReportsPage.vue` (new)
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- `frontend/src/router/index.ts` — add /portal/reports
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- `frontend/src/components/sidebar/PortalSidebar.vue` — add Reports nav item
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- `frontend/src/lib/api.ts` — portal report functions
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@@ -1,9 +1,66 @@
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# Phase 12: On-Prem Monthly Report Pull
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**Status:** Not started
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**Depends on:** Phase 11 (Monthly Reports)
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## Goal
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Hub pulls attendance data from each TapTrack instance for monthly reports.
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## Plans
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- [ ] TBD — run /paul:plan when Phase 11 is complete
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Hub pulls attendance summary data from each on-prem TapTrack instance on the 1st of the month
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to populate monthly report data. Fallback: if on-prem is unreachable, report shows
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"attendance data unavailable" for that section.
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## Planned Scope
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### On-Prem Side (TapTrack — separate repo, documented here for reference)
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**New endpoint on TapTrack on-prem:**
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`GET /api/hub/monthly-report?key={license_key}&month={YYYY-MM}`
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Response:
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```json
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{
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"month": "2026-02",
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"total_students": 450,
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"school_days": 20,
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"present_days_total": 8100,
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"absent_days_total": 900,
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"late_days_total": 200,
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"avg_attendance_rate": 90.0,
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"sms_sent": 342
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}
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```
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### Hub Side
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**`school_monthly_stats` table** (new model)
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- `id`, `school_id`, `report_month` (YYYY-MM date), `total_students`, `school_days`,
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`present_days_total`, `absent_days_total`, `late_days_total`, `avg_attendance_rate`,
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`sms_sent`, `pulled_at`, `pull_status` (success/failed/unavailable)
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**New Celery task: `reports.pull_monthly_stats`**
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- Runs on the 1st at 5:00am (before `send_monthly_reports` at 7:00am)
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- For each active school with a `last_seen_ip` and `hub_base_url`:
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- GET `{school.hub_base_url}/api/hub/monthly-report?key={license_key}&month={YYYY-MM}`
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- On success: upsert `school_monthly_stats` with pull_status=success
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- On failure/timeout: create record with pull_status=unavailable
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- Timeout: 10 seconds per school
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**School model** — add `hub_base_url: str | None` column (the on-prem instance URL)
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- Set automatically from `last_seen_ip` or configured manually by super admin
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**Super admin UI** — `hub_base_url` field in SchoolDetailPage edit panel
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### Frontend
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No new pages needed — data surfaces through monthly reports (Phase 11).
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**SchoolDetailPage.vue** — show `hub_base_url` field in school info + edit modal
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## Key Files to Create/Modify
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- `backend/app/models/school.py` — add `hub_base_url` column
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- `backend/app/models/report.py` — add `SchoolMonthlyStats` model
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- `backend/app/tasks/reports.py` — add `pull_monthly_stats` task
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- `backend/app/worker.py` — schedule pull task at 5am on 1st
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- `backend/migrations/versions/004_school_monthly_stats.py` (new)
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- `frontend/src/pages/SchoolDetailPage.vue` — hub_base_url field
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@@ -1,9 +1,51 @@
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# Phase 13: Feature Flags + Suspension
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# Phase 13: Feature Flags + Service Suspension Logic
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**Status:** Not started
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**Depends on:** Phase 3 (License Validation), Phase 8 (Billing / Overdue Suspension)
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## Goal
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Per-school feature flag overrides; suspension propagation to on-prem.
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## Plans
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- [ ] TBD — run /paul:plan when Phase 12 is complete
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Hub controls which features each school's on-prem can use via tier-based + per-school
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feature flag overrides. Suspension from billing (Phase 8) propagates to on-prem via
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the sync poll. Super admin can enable beta features per school.
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## Planned Scope
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### Backend
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**`feature_overrides` column on School** (new)
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- `feature_overrides: dict | None` — JSON column for per-school flag overrides
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- Example: `{"webhooks": true, "beta_reports": true}` to enable premium features on a basic tier
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**`/api/sync/poll` config response** — already returns `feature_flags` (Phase 5)
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- Enhance: merge tier-based flags with `school.feature_overrides`
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- Add `suspension_reason: str | None` to config (e.g. "overdue_invoice")
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**New endpoint: `PUT /api/schools/{id}/feature-overrides`**
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- Super admin sets per-school feature flag overrides
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- Validates keys against allowed feature set
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**License validate response** — also returns merged feature flags (already does, enhance)
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### Frontend
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**SchoolDetailPage.vue** — Feature Flags panel (super admin only)
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- Shows current effective flags (tier base + overrides)
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- Toggle switches for each overrideable feature:
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- `api_keys`, `webhooks`, `bulk_enrollment`, `beta_reports`, `multi_terminal`
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- Save button → calls PUT /api/schools/{id}/feature-overrides
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- Clear overrides button
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**On-prem side** (documented for reference)
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- `sync/poll` response: `suspended: true` + `suspension_reason`
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- On-prem shows banner: "Account suspended — {reason}. SMS disabled."
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- Feature flags stored in Redis with 5-min TTL for fast checks
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## Key Files to Create/Modify
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- `backend/app/models/school.py` — add `feature_overrides` JSON column
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- `backend/app/routers/schools.py` — add PUT /{id}/feature-overrides endpoint
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- `backend/app/routers/sync.py` — merge feature_overrides into poll config
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- `backend/migrations/versions/005_feature_overrides.py` (new)
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- `frontend/src/pages/SchoolDetailPage.vue` — feature flags panel
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- `frontend/src/lib/api.ts` — updateFeatureOverrides(id, data)
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@@ -1,9 +1,66 @@
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# Phase 14: Onboarding Wizard
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# Phase 14: Onboarding Wizard + Welcome Email
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**Status:** Not started
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**Depends on:** Phase 9 (Email — welcome email template)
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## Goal
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Welcome email with license key; onboarding checklist UI in SchoolDetailPage.
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## Plans
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- [ ] TBD — run /paul:plan when Phase 13 is complete
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When a new school is registered, automatically send a welcome email with the license key
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and setup instructions. Super admin has a visual onboarding checklist in SchoolDetailPage
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to track setup completion and activate the school.
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## Planned Scope
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### Backend
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**Welcome email auto-send on school creation**
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- `POST /api/schools` — after school + license are created, fire `onboarding.send_welcome_email` task
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- Template `welcome.html` — school name, license key (formatted), setup URL, portal login URL
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**New Celery task: `onboarding.send_welcome_email(school_id)`**
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- Renders `welcome.html` with school + license data
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- Sends to `school.billing_email` or `school.contact_email`
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- Logs to `email_logs` (Phase 9)
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**`onboarding_completed_at` column on School**
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- Set when super admin clicks "Complete Onboarding" / "Activate School"
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**New endpoint: `POST /api/schools/{id}/activate`**
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- Sets `school.status = active` + `school.onboarding_completed_at = now()`
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- Validates that license exists and billing plan is set
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**"Resend welcome email" endpoint**
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- `POST /api/schools/{id}/resend-welcome` — re-fires the welcome email task
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### Frontend
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**SchoolDetailPage.vue** — Onboarding Checklist panel
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- Visible when `school.status == pending`
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- Steps with checkmarks:
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1. School created ✓ (always done)
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2. License issued (check if license exists)
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3. Billing plan set (check if subscription exists)
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4. SMS credits added (check if sms_credits > 0)
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5. Welcome email sent (check if email_logs has a welcome email for this school)
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6. School admin account created (check if any school_admin users linked)
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- "Resend Welcome Email" button
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- "Activate School" button (calls POST /api/schools/{id}/activate)
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- Disabled until steps 1–3 are complete
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**welcome.html** Jinja2 email template
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- School name, license key (large monospace display)
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- Step-by-step setup instructions
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- Link to Hub portal: `{HUB_BASE_URL}/login`
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- Contact support link
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## Key Files to Create/Modify
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- `backend/app/models/school.py` — add `onboarding_completed_at` column
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- `backend/app/tasks/onboarding.py` (new) — send_welcome_email task
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- `backend/app/worker.py` — include onboarding tasks
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- `backend/app/routers/schools.py` — auto-trigger welcome email on create,
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add POST /{id}/activate, POST /{id}/resend-welcome
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- `backend/app/templates/email/welcome.html` (new)
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- `backend/migrations/versions/006_onboarding_fields.py` (new)
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- `frontend/src/pages/SchoolDetailPage.vue` — onboarding checklist panel
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- `frontend/src/lib/api.ts` — activateSchool, resendWelcomeEmail
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@@ -1,9 +1,88 @@
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# Phase 15: UX Polish + Ops Tools
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# Phase 15: UX Polish + Super Admin Ops Tools
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**Status:** Not started
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**Depends on:** All previous phases
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## Goal
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Audit log viewer, global search, bulk export, mobile responsive portal, production hardening.
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## Plans
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- [ ] TBD — run /paul:plan when Phase 14 is complete
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Production-ready polish: audit log viewer, global search, bulk operations, mobile-responsive
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portal, keyboard shortcuts, error boundaries, and production security hardening.
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## Planned Scope
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### Backend
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||||
|
||||
**Audit log viewer endpoint**
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- `GET /api/audit-logs` — paginated, filterable by school, action, actor, date range
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- Already have `audit_logs` table — just need the endpoint + frontend
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**Global search endpoint**
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- `GET /api/search?q={query}` — searches across schools, invoices, tickets
|
||||
- Returns grouped results: `{ schools: [...], invoices: [...], tickets: [...] }`
|
||||
- Limit 5 results per category
|
||||
|
||||
**Bulk school actions**
|
||||
- `POST /api/schools/export-csv` — export school list as CSV (name, status, tier, credits, license)
|
||||
- `POST /api/schools/bulk-status` — change status for multiple school IDs (super admin)
|
||||
|
||||
**Rate limiting on auth endpoints**
|
||||
- Add `slowapi` middleware: `POST /auth/login` — max 10 req/min per IP
|
||||
- Return `429 Too Many Requests` with Retry-After header
|
||||
|
||||
**HTTPS redirect**
|
||||
- Add redirect middleware in `main.py` (X-Forwarded-Proto check)
|
||||
- Update `nginx.conf` to pass X-Forwarded-Proto header
|
||||
|
||||
### Frontend
|
||||
|
||||
**Audit log page** (`AuditLogPage.vue` — new or sub-section in admin)
|
||||
- Table: timestamp, actor, action, entity type, entity name, IP
|
||||
- Filters: date range, actor, action type
|
||||
|
||||
**Global search** (keyboard shortcut `/`)
|
||||
- `SearchModal.vue` — command palette style
|
||||
- Press `/` anywhere → modal opens with search input
|
||||
- Results grouped by type, click navigates to entity
|
||||
|
||||
**Keyboard shortcuts**
|
||||
- `/` — open global search
|
||||
- `N` — new school (when on /schools)
|
||||
- `Esc` — close any open modal
|
||||
|
||||
**Mobile-responsive portal**
|
||||
- PortalSidebar: collapsible on mobile (hamburger menu)
|
||||
- PortalLayout: responsive header
|
||||
- All portal pages: responsive table → card layout on mobile
|
||||
|
||||
**Error boundary component** (`ErrorBoundary.vue`)
|
||||
- Wraps page content in AppLayout/PortalLayout
|
||||
- On uncaught error: shows friendly "Something went wrong" card with retry button
|
||||
|
||||
**Empty state illustrations**
|
||||
- SchoolsPage: "No schools yet" with Add School CTA
|
||||
- TicketsPage: "No tickets" with Submit Ticket CTA
|
||||
- BillingPage: "No invoices yet" with Generate Invoices CTA
|
||||
|
||||
**Dashboard refresh UX**
|
||||
- Auto-refresh every 5 minutes (setInterval)
|
||||
- Show "Data may be stale" banner after 10 minutes without refresh
|
||||
|
||||
**CSV export button** in SchoolsPage toolbar
|
||||
|
||||
## Key Files to Create/Modify
|
||||
|
||||
- `backend/app/routers/search.py` (new)
|
||||
- `backend/app/routers/audit.py` (new — expose existing audit_logs table)
|
||||
- `backend/app/routers/schools.py` — bulk-status + export-csv endpoints
|
||||
- `backend/app/main.py` — include search + audit routers, add rate limit + HTTPS middleware
|
||||
- `backend/requirements.txt` — add `slowapi`
|
||||
- `frontend/src/pages/AuditLogPage.vue` (new)
|
||||
- `frontend/src/components/ui/SearchModal.vue` (new)
|
||||
- `frontend/src/components/ui/ErrorBoundary.vue` (new)
|
||||
- `frontend/src/layouts/AppLayout.vue` — global keyboard shortcut handler
|
||||
- `frontend/src/layouts/PortalLayout.vue` — mobile responsive
|
||||
- `frontend/src/components/sidebar/PortalSidebar.vue` — mobile collapsible
|
||||
- `frontend/src/pages/SchoolsPage.vue` — bulk actions, CSV export, empty state
|
||||
- `frontend/src/router/index.ts` — /audit-logs route
|
||||
- `frontend/src/components/sidebar/AppSidebar.vue` — audit logs nav item
|
||||
- `frontend/src/lib/api.ts` — globalSearch, getAuditLogs, exportSchoolsCsv, bulkSchoolStatus
|
||||
|
||||
Reference in New Issue
Block a user